How DDEX operates

The technical work that DDEX carries out, involves Charter and Full Members of the organisation providing representatives to serve on the various technical Working Groups that may exist at any one time. Associate Members may follow the activities of the Working Groups and receive certain outputs but they are not involved in the Working Groups themselves.

Working Groups

The current DDEX Working Groups and their respective mandates are as follows

Conformance Working Group

  1. Define and document a conformance regime(s) for all DDEX standards based on the work previously done in the context of ERN;
  2. Work with other Technical Working Groups to adapt this generic scheme to the various standards;
  3. Co-ordinate and oversee the development and maintenance of tools to support the conformance regime(s) defined in 1; and
  4. Create material for the Knowledge Base which is aimed at enabling licensees of the DDEX standards to be conformant.

Digital Sales Report Working Group

  1. Maintain and further develop the DSRF format for reporting of sales/usages to owners and licensors of Musical Works;
  2. Extend the DSRF format for reporting of sales/usages to owners and licensors of Sound Recordings;
  3. Develop single-Record Block variants for relevant profiles;
  4. Assist interested parties with implementation activities
  5. Create samples and documents for the Knowledge Base for XML and DSR variants; and
  6. Develop and maintain conformance tools.

Licensing Working Group

  1. Update the Musical Work Right Share Notification Choreography Standard to cater for a hub-centric approach;
  2. Develop a message suite and choreography standard for licensing Musical Works in the US;
  3. Develop a message suite and choreography standard for Letters of Direction in the US;
  4. Assist interested parties with implementation activities;
  5. Create samples and documents for the Knowledge Base for the MWN and MWL message suites; and
  6. Develop and maintain conformance tools.

Linking Working Group

To develop a standard message format that will enable all parties involved in creating links between ISWCs and ISRCs (or equivalents as appropriate) to communicate these with their business partners in a standard way;

To create a “register” of projects and activities focused on the linking of ISWCs and ISRCs and their associated data, build relationships with those projects to encourage communication of progress and outcomes and, if appropriate, seek to obtain cross-industry buy-in to any “rules” that start to emerge from this work and, if no alternative viable option exists, investigate the development of a database into which labels and aggregators would be requested to deliver the same release information they provide to the DSPs to be matched, not only to standard identifiers, but to a range of DSP identifiers provided by the DSPs, with a view to assisting matching at various different points in the supply chain;

To document existing music industry data flows with a view to determining if there is a mechanism that could enable the improved linking between released sound recordings and their corresponding musical works, including the linking of ISRCs (or equivalents) with ISWCs (or equivalents) and/or the sound recording title with the composers of the musical work(s) on a formal basis across the industry;

To promote the adoption of any mechanism identified in 3 above which enables the improved linking of sound recordings with their corresponding musical work; and

Create samples and documents for the Knowledge Base for the Linking message standard.

Studio Working Group

Maintain and develop the Recording Information Notification standard based;

Work with manufacturers of studio equipment and others for an uptake of the RIN standards;

Develop a use case demonstrator (in the form of an audio-visual presentation) which demonstrates the importance of the deployment of the RIN standard and how this can benefit contributors to the creation of works and sound recordings in respect of such issues as credits and receipt of royalties due.

Create samples and documents for the Knowledge Base for the RIN standard; and

Investigate the development of a “VideoRIN” for the collection of video studio metadata by looking into industry practices;

Plenary Meetings

DDEX also holds Plenary Meetings that take place over three days and which generally take place twice a year. These are attended by representatives of Charter and Full Members. Associate Members can attend the Plenary Meetings under certain circumstances on payment of an additional fee and they receive a report of such meetings. The Plenary Meetings review the recent activities of Working Groups and set out the technical work plan for the next cycle of meetings. The attendees at the Plenary Meetings also breakout for at least half the time into their respective Working Groups to move forward any current aspects of each groups’ technical work.

Decision making

DDEX attempts as much as possible to have decisions taken at Plenary Meetings and Working Group Meetings to be unanimous. However, this is not always possible, so, when necessary decisions are taken by consensus. DDEX broadly speaking uses the International Organisation for Standards (“ISO”) definition of consensus which is described in the DDEX Operating Agreement as the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus need not imply unanimity and is declared, if necessary, by the relevant Chair”.

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